If you are not sure if your material is legal, it's maybe a good time to take a look round.
The Licensing Agency sites contain a lot of useful information, and the CLA site has tools that can help you check out specific items.
Copyright Licensing Agency (CLA) - Higher Education License
The CLA Higher Education Licence provides blanket permissions to photocopy and scan from millions of books, journals and magazines.
Full information is provided in the User Guidelines on the CLA Licence Documents page, and there is also a very useful Quick Guide for Academic Staff.
Here is our quick summary of the main points.
The CLA Licence covers:
The CLA provides a Check Permissions tool on the CLA Higher Education Licence page so you can find out if your item is included. Permissions can vary depending on whether you want to provide paper or digital copies, and this will be indicated also.
Further restrictions apply:
Paper copies - can be made by anyone
Digital copies - need to be made by library staff
We would recommend linking to resources via Moodle rather than making digital copies, unless there is a good reason to do otherwise.
Newspaper Licensing Agency
The Newspaper Licensing Agency has appointed CLA (Copyright Licensing Agency) as its exclusive agent for all UK education licensing.
There are two types of licence available:
Provides cover for occasional copying of both the printed and online versions of national newspapers and selected regional newspapers.
Newspaper permissions can be checked within the checking tool on the CLA Higher Education Licence page
Provides cover for regular copying and distribution of articles within your organisation, including content supplied by a third party such as a public relations consultancy or media monitoring agency.
ERA - Educational Recording Agency
Permits recording of terrestrial and freeview television and radio broadcasts for non-commercial educational use.
Full information is provided in the ERA Licence FAQs page, but here is a summary of the main points:
Recordings can be made at home by university staff to use for screening in class or secure network use, or to deliver to the library for storage and upload to the online video server.
Certain conditions apply:
The Music Licence
The University is required by law to make returns to the Performing Right Society (PRS). The PRS pays royalties to composers, songwriters and publishers when their music is broadcast on TV or radio, performed or played in public, whether live or recorded, or streamed or downloaded. They work in conjunction with the MCPS (Mechanical-Copyright Protection Society) who pay royalties when their works are copied as physical products (e.g. CD or DVDs), streamed or downloaded, or used in TV and film.
We also have to make returns to the PPL (Phonographic Performance Limited) which pays royalties to record companies and performers for recorded music broadcast on TV, radio or online, and also when TV or radio is played in public places.
This all sounds complicated, but these organisations now work together and provide their services via The Music Licence.
So this means that if you are doing any of these things you just need to make one report.
Contact the University's Property & Facilities Service Desk to find out how to report your data.
Music used in lectures, for the purpose of education, does not require to be included in the return.
Music that must be reported includes music used on university premises for events such as open days (university, department, school) campus openings, sporting activities/classes, background music, promotional discs, hosted dinners etc Playlists should be provided, including the recording artist's name or the group or individual performer’s name.