Copyright Licensing Agency (CLA) - Higher Education License
The CLA Higher Education Licence provides blanket permissions to photocopy and scan from millions of books, journals and magazines.
Full information is provided in the User Guidelines on the CLA Licence Documents page, and there is also a very useful Quick Guide to the CLA HE Licence for Academic Staff.
Here is our quick summary of the main points.
The CLA Licence covers:
- Most UK publications
- Most publications from a number of European countries and international territories
- USA publications if opted in to the scheme
- The global output of certain publishers
The CLA provides a Check Permissions tool on the CLA Licence Documents page so you can find out if your item is included. Permissions can vary depending on whether you want to provide paper or digital copies, and this will be indicated also.
Further restrictions apply:
- The university must own a copy of the item
- Anyone can make photocopies for distribution, but only a designated member of library staff may scan items for Moodle.
- Copies can only be provided for a particular cohort of students, one copy per student or tutor
- Copies can only be made for a specified time-period, but can be renewed
- Copies for overseas students must be made in the UK.
- Digital copies can only be made available on a secure server, i.e. Moodle, not on open webpages.
- Strict limits apply - one chapter from a book or one article from a journal, or 5% of the whole, whichever is the greater. One scene from a play / one item from an anthology, and not more than 10 pages altogether. One paper from a conference, one case from law reports.
- You may shorten items, but otherwise no alterations can be made.
- Newspapers fall under a separate section of the CLA licence.
- Printed music and maps and charts are not covered by the scheme.
Paper copies - can be made by anyone
- Multiple photocopies sourced from printed books, journals and magazines
- Printouts from digital material (such as e-books, e-journals and material from websites)
- Copies and coursepacks can be placed in library reserve collections, but are subject to all the same restrictions
Digital copies - need to be made by library staff
- Made by scanning from printed books, journals and magazines
- Sourced from digital material
- Please see our Digital Extracts webpage for more information, and to access our request form.
We would recommend linking to resources via Moodle rather than making digital copies, unless there is a good reason to do otherwise.